Submission System

Our submission system is the online gateway for authors, reviewers, and editors to manage every step of manuscript handling, from initial upload through peer review to final decision. It enables streamlined workflows, transparency, and accountability across the editorial process.

System Overview & Purpose
  • The submission platform centralizes all manuscript-related activities: uploading files, tracking status, communication, revisions, and final decisions.
  • Editors and staff use it to assign peer reviewers, monitor progress, send reminders, adjudicate review conflicts, and document decisions.
  • The system maintains version history, audit trails (who did what and when), and ensures data security and confidentiality throughout the process.
  • Good submission systems reduce manual errors, delays, and administrative overhead.
Registration & User Accounts
  • Authors may create an account (optional to submit or track an article) or log in using existing credentials (often via ORCID or email).
  • Each co-author may be invited to verify their authorship and approve the submission.
  • Reviewer and editor accounts have distinct roles and permissions, aligned with their responsibilities (e.g. access to review files, decision logs).
  • When roles change (e.g. reviewer becomes editor, or an editor moves on), system access is updated or revoked to preserve integrity.
Manuscript Submission Workflow

Pre-submission checks

  • Authors must read the journal’s Instructions for Authors and comply with formatting, structure, ethical compliance, cover letter, and required declarations.
  • The system may prompt checks: required fields, ethics statements, funding declaration, conflict of interest, ORCID IDs, data availability, etc.

File upload

  • Authors must read the journal’s Instructions for Authors and comply with formatting, structure, ethical compliance, cover letter, and required declarations.
  • The system may prompt checks: required fields, ethics statements, funding declaration, conflict of interest, ORCID IDs, data availability, etc.

Metadata & form entry

  • Authors enter metadata: title, abstract, keywords, author names and affiliations, funding, ethics, disclosures, and author contribution statements (if required).
  • Some journals use structured taxonomies (e.g. CRediT roles) to capture author contributions.
  • Authors may also be required to declare any prior preprint posting or competing interests.
Cover letter & optional suggestions
  • A cover letter is submitted summarizing the study’s significance, relation to prior work, and any suggested (or opposed) reviewers.
  • Authors may also upload additional statements (e.g. data availability, supplementary methods).

Submission confirmation & tracking

  • After finalizing, authors submit. A confirmation email with a manuscript ID is sent.
  • The submission system allows authors to monitor status (e.g. “With Editor,” “Under Review,” “Revisions Required,” “Accepted,” “Rejected”).
  • Editors and staff also see status dashboards, reviewer assignments, deadlines, and notes.
Peer Review & Revision Process
  • Once a manuscript passes initial checks, the editor assigns peer reviewers via the system.
  • Reviewers receive review invitations via the system and access manuscripts and supplementary files.
  • Reviewers submit their reports and recommend decisions (accept, minor revision, major revision, reject).
  • The system tracks reviewer responses, sends reminders, and notifies the editor of overdue reviews.
  • Authors receive consolidated reviewer comments and revision requests through the system; they submit revised manuscripts and point-by-point responses.
  • Revised versions are compared, and review histories remain transparent to editors.
  • The system supports reviewer anonymity (single-blind, double-blind, or open review) depending on journal policy.
Decision & Publication Transition
  • Once a manuscript passes initial checks, the editor assigns peer reviewers via the system.
  • Reviewers receive review invitations via the system and access manuscripts and supplementary files.
  • Reviewers submit their reports and recommend decisions (accept, minor revision, major revision, reject).
  • The system tracks reviewer responses, sends reminders, and notifies the editor of overdue reviews.
  • Authors receive consolidated reviewer comments and revision requests through the system; they submit revised manuscripts and point-by-point responses.
  • Revised versions are compared, and review histories remain transparent to editors.
  • The system supports reviewer anonymity (single-blind, double-blind, or open review) depending on journal policy.
Decision & Publication Transition
  • After final review, the editor makes a decision in the system (accept / reject / revise).
  • For accepted manuscripts, metadata, author details, and files transfer from the submission platform to the production system (typesetting, DOI assignment, indexing).
  • The system records decision dates (acceptance, publication) that may appear in the published article to improve transparency.
  • Authors receive final decision letters, proofs, and publication scheduling via the system.
Ethical & Quality Flags
  • The submission system may run or support automated checks, similarity detection, plagiarism screening, missing ethics statements, file format errors.
  • Manuscripts flagged for concerns (e.g. high similarity, missing disclosures) may be held or flagged for editorial review before proceeding.
  • Editors can pause progression of problematic submissions until clarifications or corrections are obtained.
Best Practices for Authors & Editors

For Authors

  • Prepare all metadata, declarations, ethics, and ORCID IDs in advance
  • Use clear, properly formatted files and readable figures
  • Respond to revision requests systematically and point-by-point
  • Monitor status and queries promptly

For Editors & Reviewers

  • Monitor deadlines and follow up on delays
  • Utilize system logging and audit trails to track progression
  • Escalate or flag issues via system tools when ethical or procedural conflicts arise
  • Maintain consistency in decisions and document rationale within system notes

Help & Support

  • In addition to the guides, tutorials, and a comprehensive support infrastructure is available to assist you.
  • You can reach us anytime via telephone, email, or live chat available 24/7 for technical issues, account help, submission questions, or any concerns related to the editorial platform.
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