Proceedings Publish

Publishing your conference proceedings correctly ensures that the valuable research presented at your event is captured, archived, discovered and cited. Our Proceedings Publish service supports conference organisers, volume editors and authors through the full workflow, from paper submission and review, through production, to distribution and indexing.

Request for quote

What the Proceedings Publish Service Includes

  • Our service covers all the key stages of creating a professionally published proceedings volume
  • Submission & Review Management
  • We support setting up a submission portal (for authors to upload full-papers), coordinating peer review or editorial assessment per your track, managing review outcomes, revisions and final acceptance.
  • Template & Formatting Compliance
  • We provide standardised Word/LaTeX templates aligned with your publishing model; ensure all manuscripts meet formatting guidelines (headings, margins, references, figures) for the volume.
  • Volume Assembly
  • We compile all accepted papers into one cohesive proceedings volume, with front matter (conference title, editors, ISBN/ISSN, table of contents), consistent style, page numbering, and final layout for print and/or digital.
  • Identifier Assignment & Indexing Support
  • We help assign ISBN/ISSN and DOIs (for the volume or individual papers) so that your proceedings become part of scholarly indexing systems and are easily discoverable
  • Print & Digital Publication
  • We make the proceedings available in digital formats (PDF, e-Book) and optional print-on-demand versions, distribute them via libraries, institutional repositories, and online platforms
  • Author & Editor Support
  • We provide author proofs, receive final corrections, issue certificates of publication for each paper, and assist editors with communication, archiving and long-term

Why Publish with Us

  • Visibility, Impact & Discoverability
  • Properly published proceedings with DOIs and indexing enhance the visibility of conference papers, increasing the likelihood of citation and academic impact.
  • Quality & Credibility
  • A well-organised, formally published proceedings volume signals to authors and readers that the conference is rigorous, adding prestige to both the event and the papers
  • Efficient Workflow
  • We streamline the many moving parts (submission, review, formatting, layout, metadata) so you can focus on the science and event, not the production logistics.
  • Lasting Record
  • A proceedings volume creates a permanent, citable scholarly record of the conference, safeguarding the contributions of authors and increasing the value of the event.
  • Compliance with Publishing Standards
  • Industry-leading publishers emphasise proper procedures: manuscripts must meet quality standards, contracts must be signed, templates followed.

How the Process Works

  • 1. Conference Planning & Scope Definition
  • You define the conference title, dates, tracks, volume editors, the number of papers to publish, and target audience.
  • 2. Proposal & Contracting
  • We agree on terms, set timelines, and confirm publisher-partner services, template usage, submission deadlines.
  • 3. Submission & Peer Review
  • Papers are submitted by authors, reviewed by designated reviewers or editorial committee, decisions made, revisions completed.
  • 4. Final Manuscript Collection & Formatting
  • Accepted papers are collected, formatted for consistency, proof-read, and compiled into the proceedings volume.
  • 5. Production & Publication
  • The volume is assigned metadata (ISBN/DOI), typeset, digitally published (and optionally printed), and indexing/distribution is initiated
  • 6. Launch & Dissemination
  • The proceedings are announced, authors receive certificates, libraries/repositories receive copies, and the volume is added to academic metadata services.
  • 7. Post-Publication Support
  • We manage errata or corrections if required, support future editions or supplementary volumes, and maintain archive accessibility.

FAQs

What kinds of conferences are eligible?

 Conferences organised by academic societies, institutions or recognised bodies with a collection of full-papers (not only abstracts) and peer-review or editorial assessment are eligible.

Can authors still publish their paper in a journal later?

 Yes, often the journal version must be significantly expanded relative to the proceedings paper. It’s important to check the journal’s prior publication policy.

Do all papers need DOI or ISBN?

 It’s highly recommended. Assigning a DOI to each paper or at least the volume ensures better discoverability and citation tracking.

What happens if a paper is submitted late or doesn’t meet formatting requirements?

 Under our workflow, papers must meet deadlines and formatting standards; non-compliance may result in exclusion from the final volume or placement in an online supplemental issue..

How long does book editing take?

 It depends on the number of papers, review rounds, revisions, and production logistics, typically from a few weeks to several months.

Request Editing