DSAR Policy

DSAR Policy

Last updated: 02/February/2022

Global Journals® is committed to protecting personal data and respecting the rights of individuals whose data we process. This Data Subject Access Request (“DSAR”) Policy explains how individuals can exercise their data protection rights, including the right of access, under applicable data protection laws such as the EU/UK General Data Protection Regulation (GDPR) and similar privacy laws in other jurisdictions.

This Policy should be read together with our main Privacy Policy and, where applicable, our CCPA & CPRA Privacy Policy for California residents.

By using the Global Journals® websites, platforms, and related services (the “Services”), you acknowledge that you have read and understood this DSAR Policy.

Purpose of this DSAR Policy

The purpose of this Policy is to:
  • Explain what a Data Subject Access Request is
  • Describe who can submit a DSAR to Global Journals®
  • Set out the process for submitting and handling DSARs
  • Clarify what information we may provide and what limitations may apply
This Policy applies to all personal data processed by Global Journals® in connection with our publishing, editorial, peer review, marketing, and business operations.

What is a Data Subject Access Request (DSAR)

A Data Subject Access Request is a request made by an individual (the “data subject”) to obtain information about the personal data that an organization holds about them. Depending on the applicable law, this may include the right to:
  • Confirm whether we process personal data about you
  • Receive a copy of your personal data
  • Obtain information on how we collect, use, share, store, and protect that data
Other related rights (such as rectification, deletion, restriction, objection, and portability) are usually handled through similar request channels and are covered by this Policy as “data rights requests.”

Who can make a DSAR

You may make a DSAR to Global Journals® if:

  • We process personal data about you as an author, co author, reviewer, editor, board member, subscriber, institutional contact, website user, or other stakeholder
  • We hold personal data about you in the context of our publishing, editorial, or business activities
In some cases, a DSAR may be submitted by:
  • An authorized representative acting on your behalf (for example, a lawyer or appointed agent)
  • A legal guardian or parent, where local law allows representation for minors or individuals who cannot exercise their rights directly
We will take reasonable steps to verify that any person making a request is entitled to do so.

Types of rights you may exercise

Depending on the laws that apply to you and to our processing activities, you may have some or all of the following rights:
1. Right of access
  • To obtain confirmation whether we process your personal data
  • To receive a copy of certain personal data we hold about you
  • To receive information about the purposes, categories, recipients, retention periods, and legal bases for processing
2. Right to rectification
  • To request correction of inaccurate or incomplete personal data about you
3. Right to erasure (“right to be forgotten”)
  • To request deletion of your personal data in certain circumstances, for example where it is no longer needed for the purposes for which it was collected
  • Please note that in scholarly publishing we may have strong legitimate reasons or legal obligations to retain certain data, especially where it forms part of the permanent scholarly record (for example published articles, authorship information, peer review history).
4. Right to restriction of processing
  • To request that we limit processing of your personal data in specific situations (for example while accuracy is being verified or where you have objected to processing)
5. Right to object
  • To object to certain types of processing, such as direct marketing or processing based on legitimate interests, in specific circumstances
6. Right to data portability
  • To request a copy of certain personal data in a structured, commonly used, and machine readable format where legally required, and to request that it be transmitted to another controller when technically feasible
7. Rights related to automated decision making and profiling
  • To request information and, in some cases, to object where your data is used in automated decision making that produces legal or similar significant effects about you
8. Local or sector specific rights
  • In some jurisdictions, you may have additional rights (for example rights under CCPA/CPRA, LGPD, POPIA, or other regional laws). These will be respected where they apply.
Our ability to fully comply with a request may be limited where exceptions or overriding legitimate interests apply, particularly in relation to research, archiving, and the integrity of the scholarly record.

How to submit a DSAR to Global Journals®

You can submit a DSAR using any of the following methods:

Global Journals®

You can also contact Global Journals® through the official Contact Us page available on our website

To help us process your request efficiently, please:
  • Clearly state that your request is a “Data Subject Access Request” or “Data Rights Request”
  • Specify which rights you wish to exercise (for example access, rectification, deletion, restriction, objection, portability)
  • Provide sufficient information to identify you and the context of your relationship with us (author, reviewer, editor, subscriber, institutional contact, website user, etc.)

Information we may request from you

For security and privacy reasons, we must verify your identity before fulfilling a DSAR. We may therefore request:
  • Your full name
  • Contact details (email address, postal address, telephone number)
  • Information about your interactions with Global Journals® (for example manuscript ID, journal name, reviewer account, subscription details)
  • Additional verification documents where necessary and permitted by law (for example an identity document with sensitive details redacted)
If you submit a DSAR on behalf of another person, we may also request evidence of your authorization, such as a signed mandate, power of attorney, or proof of legal guardianship.
If we are unable to reasonably verify your identity or authority, we may not be able to respond fully to your request.

What we will do when we receive a DSAR

When Global Journals® receives a DSAR, we will:
1. Acknowledge receipt of the request using the contact details you provided
2. Assess which data protection laws apply to your request
3. Verify your identity and, where relevant, your authority to act on behalf of someone else
4. Determine whether we hold personal data about you and where it is stored within our systems
5. Evaluate whether any legal exemptions or restrictions apply
6. Prepare a response that:
  • Provides the requested information or data where permitted and feasible
  • Explains any parts of your request that we cannot comply with and why
  • Confirms any corrective or deletion actions taken, if applicable
We will respond within the time period required by applicable law. Where permitted, this period may be extended in complex cases, but we will inform you if this happens and explain the reasons.

What information you may receive

In response to an access request, and subject to legal and operational limitations, we may provide:
  • Confirmation whether we process personal data about you
  • Categories and examples of personal data we hold about you
  • Purposes for which your data is processed
  • Legal bases for processing (for example consent, contract, legitimate interests, legal obligations)
  • Categories of recipients to whom data may be disclosed (for example service providers, editorial partners, institutions)
  • Retention periods or criteria used to determine how long data is stored
  • A copy of certain personal data, where feasible and appropriate
Where providing a copy would adversely affect the rights and freedoms of others, we may redact or omit parts of the information or summarise it instead of providing a full copy.

Limits, exemptions, and special considerations

Certain categories of data and certain processing activities may be subject to limitations or exemptions under applicable law. For example, we may not be required or allowed to fully comply with a request where it would:
  • Reveal personal data about other individuals without their consent or where doing so would be unreasonable
  • Interfere with the confidentiality of peer review, editorial deliberations, or internal assessments where disclosure would risk the integrity of the review process
  • Undermine the integrity, permanence, or citability of the scholarly record (for example removal of authorship information from published articles)
  • Conflict with legal obligations, regulatory requirements, archival duties, or reporting obligations
  • Involve information subject to legal privilege, trade secrets, or other protected confidential information
  • Be manifestly unfounded or excessive, for example repeated requests without reasonable justification
In such cases, we may:
  • Decline the request in whole or in part
  • Provide a limited or redacted response
  • Ask you to narrow the scope of your request
Where permitted by law, we will explain the reasons for limiting or refusing a request.

Fees

In most cases, DSARs will be handled free of charge. However, where permitted by law, we may charge a reasonable fee or refuse to act on a request if:
  • The request is manifestly unfounded or excessive
  • The request is repetitive and not justified by new circumstances
  • Significant administrative resources are required to provide additional copies of data beyond the first copy
If a fee is applicable, we will inform you in advance and you may choose whether to proceed.

DSARs from different regions

Global Journals® serves a global community and may process personal data in multiple jurisdictions. We aim to apply consistent and high standards of data protection, but specific rights and procedures may differ depending on the applicable law, such as:
  • EU and UK GDPR
  • CCPA/CPRA (for California residents)
  • Other regional privacy laws
Where there is a conflict between this Policy and mandatory local law, the local law will prevail to the extent of the conflict. Our responses will take into account the specific rights that apply in your jurisdiction.

Record keeping and confidentiality

We will maintain records of DSARs and our responses in order to:
  • Demonstrate compliance with applicable data protection laws
  • Improve our privacy processes and controls
  • Resolve disputes or handle follow up queries
Information provided in connection with a DSAR will be handled securely and used only for the purpose of verifying and responding to the request, except where further use is required by law.

Queries, concerns, and complaints

If you have questions about this DSAR Policy or about how we handle personal data, please visit our Contact Us page on the Global Journals® website and send us your request or enquiry through the provided contact options.

Changes to this DSAR Policy

We may update or revise this DSAR Policy from time to time to reflect:
  • Changes in data protection laws and regulatory guidance
  • Developments in our Services, systems, or business operations
  • Improvements to our privacy and data protection practices
When we make material changes, we will update the “Last updated” date at the top of this page and may provide additional notice where appropriate. Your continued use of our Services after any changes become effective constitutes your acknowledgment of the updated Policy.

Related Topics

Data Care​
Third Party Use​
plagiarism Policy​